Extra information for delegates who have received approval to attend meetings

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Registration for ISO meetings
Registration for IEC meetings
Funding subsidies
Reporting
Travel advice
Key guidance material

 

Extra information for delegates who have received approval to attend meetings

Standards Australia reviews all nominations for delegates to represent Australia at international meetings. Mirror committees considering the appropriate delegate to represent them at meetings should consider the following:

  • That there is a legitimate Australian interest in attending the international meeting;
  • The delegate has a thorough knowledge of the issues to be discussed at the meeting;
  • That the delegate is willing and able to represent the views of the relevant Australian community of interest.
 

Registration for ISO meetings

Standards Australia will register you directly on the ISO Meeting Platform for any Technical Committee (TC) or Subcommittee (SC) meeting you are endorsed to attend, this serves as your formal accreditation to attend the TC and/or SC meeting. If you are also attending any Working Group Meetings or other social events please register for these meetings directly at sd.iso.org/meetings.

Registration for IEC meetings

In order to notify the IEC TC/SC Secretariat of your accreditation and attendance please register on the IEC Meeting Registration website by following these instructions:

  • Please visit the online Meeting Registration System (MRS);
  • You will be required to enter your IEC username and password;
  • Search for the relevant meeting listed under ‘Meetings Open For Registration’ in the left hand column of the webpage and select the relevant meeting;
  • Click on ‘Start Registration’ and enter all relevant details;
  • Once completed select ‘submit’. This then sends an automated response to the National Committee Secretary of IEC who will then approve your registration.
 

Funding subsidies

Standards Australia administers the SISO funds on behalf of the Commonwealth and these funds are made available to subsidise Australian expert participation in standards development activities that are of high net benefit to the Australian community and must be allocated equitably across all sectors.

Please note that approval of your attendance at this meeting does not ensure funding for further meetings.

Please submit a tax invoice for the approved subsidy amount plus GST by replying to this email and Standards Australia will arrange for the invoice to be sent to the Finance Department on your behalf.

On the invoice/claim please ensure you include the following details: Reference from approval email, Name, Address, Invoice number and date of invoice.
If GST is not applicable the delegate should arrange for a documented claim to be submitted.  Item 3.4 in Standards Australia Procedure – ‘Nomination and Funding to Attend International Meetings’ provides further information. 
 

Effects of the Goods and Services Tax (GST)

The Australian Taxation Office (ATO) has determined that the payment of GST is applicable to funding provided to delegates.  However, there are two exceptions where GST will not be applicable.

  • Where the delegate is a retiree, student or is employed but is attending the meeting independently and without any funding support from their employer.  In this case, the delegate may submit a "Statement by a Supplier" form (#3346) available from the Taxation Department. A copy of the exemption statement will need to be submitted with the Funding Application;
  • Where the delegate is self-employed, but their business activities fall below the GST threshold. (A statement noting that the business activities fall below the GST threshold should be provided on the invoice and the ABN number provided so it can be verified that GST is not applicable).


Reporting

It is a condition of approval as a delegate that you provide a written report to the Australian mirror group and Standards Australia of the outcomes of the meeting within four weeks of the meeting. Details of what should be included can be found at this link.  This report should highlight matters which are not normally covered in the minutes and resolutions, including the extent to which Australian proposals and views are accepted and how the work may impact on the Australian community of interest.  The report will also be used to disseminate the information you gain at the meeting to the relevant stakeholders. An optional International Meeting Report template can be used, or the delegate can present in another form that is suitable for the mirror committee concerned.

The meeting report should be submitted to the Standards Australia Project Manager and copied to international.participation@standards.org.au


Travel advice

All delegates should seek independent advice regarding liability for any damage, loss, injury or death suffered during, or as a result of any travel to international standards meetings.

Notwithstanding the financial assistance provided under Standards Australia Procedure: Nomination and Funding to Attending International Meetings, neither Standards Australia or the relevant international standards organisation accepts liability for any damage, loss, injury or death suffered during, or as a result of any travel for which funding is provided.  All such travel is undertaken at the delegate’s own risk and liability. Standards Australia urges delegates to seek their own independent advice, such as the desirability and safety of travel to the country or countries involved and medical clearance, so that delegates are able to travel safely.  The Australian Government provides travel advisory and consular assistance service on its website. Delegates are also urged to take out travel insurance, at their own expense, for such travel.


Conduct

While representing Australia in any international standardisation fora, we expect all delegates to act in good faith with due care and diligence in accordance with the highest professional and ethical standards, and comply with all applicable laws and codes of conduct. Delegates must not engage in conduct that would contravene laws such as those relating to anti-competition, anti-corruption or human rights, or act in a manner which would otherwise bring Standards Australia or ISO or IEC into disrepute. 

Specific guidance about conduct includes: The ISO Code of Conduct, the IEC Code of Conduct and SA Code of Conduct.


Key guidance material

Please refer to ‘SG-015 – Australian Involvement in International Standardisation’ which has been prepared to provide delegates to technical meetings of the International Organization for Standardization (ISO) or the International Electrotechnical Commission (IEC) with guidance on their role and responsibilities, which is available at: SG-015.

Noting in particular Item 11.7 in this Guide on invitations to host international meetings. A formal invitation to host an ISO, IEC or JTC1 Plenary or a TC, PC, SC or WG meeting in Australia shall not be issued without prior written agreement from Standards Australia. A tentative invitation shall not be issued without prior discussion with Standards Australia, since a tentative invitation that is not confirmed could potentially result in embarrassment and an interruption to the smooth flow of work of the Committee. The best approach is to offer to investigate the possibility of a meeting being held in Australia with Standards Australia as the National Member Body.

Other useful Guidance: